Friday , January 27 2023

State of Maryland Jobs – OFFICE SECRETARY II

Website State of Maryland

Job Description:

The main purpose of this position is to provide direct secretarial support and assistance to the Director by transmitting instructions to and coordinating clerical work within the unit. This position also serves as the Director’s scheduler and provides assistance to the Office of Audits and matters such as travel, procurement, forms management, record retention and other procedures necessary to ensure efficient day-to-day operation.

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Job Responsibilities:

  • Research and prepare background information for the Director that will assist in responding to operational issues and other confidential records.
  • Draft correspondences for the Director’s signature. Apply knowledge of the unit’s policies, procedures, rules and regulations.
  • Track and maintain expense accounts and office supplies. Prepare procurement, travel, and training requests as well as expense vouchers.
  • Review these forms for completeness and accuracy.
  • Schedule and cancel appointments for the Director as necessary. Receives telephone calls and visitors and arranges for appointments and interviews.
  • Maintain important and confidential records and reports. Maintain the Central filing system for use by the Director and all OPAA staff.

Job Requirements:

  • Graduation from an accredited high school or possession of a high school equivalency certificate.
  • Two years performing secretarial or clerical work involving typing duties.
  • Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
  • Experience using Microsoft Office Suite (Word and Power Point)
  • Experience in drafting and proofreading correspondences
  • Knowledge and experience in conducting research and background information

Job Details:

Company: State of Maryland

Vacancy Type:  Full Time

Job Location: Baltimore, MD, US

Application Deadline: N/A

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