PGE Jobs – Director’s Assistant

Job Description:

Provides administrative support to one or more Directors or Executives.

Job Responsibilities:

Reports to and assists Director(s)
Understands and supports function(s) reporting into the Director
Travel arrangements are typically infrequent and for the Director, individual employees in the department or a small to mid-size group with typical air, hotel, ground transportation.
Meeting or conference arrangements are typically at PG&E facilities including San Ramon Conference Center.
Monitor expenses for adherence to company policies and procedures, create and submit expense reports.
Assist in determining building and asset related needs, process required forms and monitor progress.
Schedule meetings for internal groups of employees. Resolve competing priorities.
Works proactively and anticipates needs.
Calendaring, Scheduling & Meeting Logistics: Manage & prioritize calendar. Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place. Reschedule appointments. May greet and escort parties to scheduled meetings.
Written & Oral Correspondence: Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, take phone messages. Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department. (Note: The balance of internal vs. external contacts, as well as the type of contact will vary by leader supported). May monitor, sort and prioritize emails for the leader, and use discretion and business judgment to respond directly or to forward to team members for response.
Refer / Delegate / Track Questions, Actions & Issues: Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool or process, communicate and report on status.
Documentation, Records Management & Filing: Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. Prepare copies, arrange materials. Process, distribute mail. May assist or coordinate maintaining information on intranet site. Maintain a records management system, including efficient filing system, document storage

Job Requirements:

High School or GED-General Educational Development-GED Diploma
Administrative experience, 3 years

Job Details:

Company: Pacific Gas and Electric Company

Vacancy Type:  Full Time

Job Location: Santa Barbara, CA, US

Application Deadline: N/A

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