City of Houston Job Openings – Office Assistant

Job Description:

• Answers telephone to screen and distribute calls, takes messages and answers simple questions. Greets and announces visitors. Receives and directs inquiries or comments regarding services.
• Opens, sorts and distributes mail. Handles incoming routine correspondence using standardized responses or formats. Sends faxes, packages and mail.
• Photocopies, collates, and distributes correspondence, articles, reports, brochures, policies, procedures, bulletins, etc.
• Types and proofreads correspondence, reports, forms, documents, etc. for accuracy and format. May compose and prepare simple and routine correspondence for the supervisor’s approval. May maintain correspondence logs.
• Maintains calendar by scheduling meetings and appointments.
• Gathers and prepares materials and information for staff and business meetings and presentations.
• Handles Fire Code Complaints (Fire Hydrant – Obstructed/Red Tag Notifications), Citations, and Knox Box Keys.
• Maintains a filing system for correspondence, reports, documents, general information on departmental operations, etc.
• Procures necessary supplies and services (e.g. office supplies, telephone change orders, equipment repair and maintenance, office furniture, office forms, etc.)

Job Responsibilities:

Work consists of standard procedures and tasks where basic analytic ability is required, as in the comparison of numbers and simple facts in selecting the correct action. The position is physically comfortable most of the time with occasional periods of stooping, bending and/or light lifting of materials of up to 10 pounds.

Job Requirements:

Requires a high school diploma or a GED.

Certification: Maybe required to pass a City administered typing test with a typing speed of 60 words per minute with no more than 6 errors.

One year of clerical or administrative support experience is required.

Job Details:

Company: City of Houston

Vacancy Type:  Full Time

Job Location: Bryan, TX, US

Application Deadline: N/A

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