City of Houston Employment – Administrative Assistant

Job Description:

The General Services Department (GSD) is seeking an Administrative Assistant that will support the Environmental Division. This position will assist the division manager and project management team.

Job Responsibilities:

• Handle sensitive information and documents
• Performs other duties as requested. All duties and responsibilities may not be included in the above job description.
• Prepares periodic and special reports; compiles information and maintains department references information.
• Assist Environmental Division Manager in managing multiple competing priorities, while moving forward to achieve short and long-term strategic goals.
• Drafts correspondence, reports, and other documents; proofs/edits documents for accuracy, content, and format.
• Maintain a filing system for correspondence, reports, documents, complaints, financial records, payment processing, general information on departmental operations, etc.
• Receive and handle incoming calls, forward messages, and maintain confidentiality of departmental matters and issues.
• Organizes documents, inventorying, cataloging, retention, and retrieval of department documents.
• Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.
• Uses SAP perform various duties, such as processing and tracking invoices.
• Perform varied professional and administrative functions and provide strong administrative support to the Environmental Division Manager.

Job Requirements:

• Requires a Bachelor’s degree in Business Administration, Liberal Arts or a related field.
• Attention to Detail. Ability to attend to detail and work in a time-conscious and time-effective manner with an ability to respond to changing priorities and multiple interruptions
• Initiative. Seeks alternative means and methods to add value to role and take on additional related responsibilities with an ability and willingness to perform a wide range of diverse duties
• Driven: Exhibits initiative and a willingness to take ownership of assignments and go the extra mile
• Prioritization. Organizes and prioritizes a variety of assignments and multiple tasks in an effective and timely manner, set priorities, and meet deadlines
• Problem Solving. Ability to analyze and make independent recommendations regarding solutions to barriers to completion of assigned tasks
• One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for year basis.

Job Details:

Company: City of Houston

Vacancy Type:  Full Time

Job Location: Houston, TX, US

Application Deadline: N/A

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