Chevron Jobs 2023 – MCBU HES Office Assistant

Job Description:

This position will provide administrative support to the MidContinent Business Unit (MCBU) Health, Environment, and Safety (HES) groups in Midland. The Office Assistant needs to be able to balance competing priorities from multiple customers, be self-motivated, capable of solving problems, and working independently. Interpersonal skills are important for this position as is the ability to work effectively in a team environment.

Job Responsibilities:

• Meeting and event coordination including organizing meeting logistics, sending invitations, preparing agendas, scribing and disseminating minutes
• Assist in managing HES digital tools including Microsoft Teams, SharePoint, Forms and others
• Manage HES department supplies and storage
• Drafting and issuing communications to various HES teams and customers
• Preparing and mailing of correspondence, reports, and requests to external stakeholders, including regulators
• Providing general administrative support for the MCBU HES Field Support, and other co-located MCBU HES teams in Midland.
• Provide administrative support for the General Manager including but not limited to, calendar management, coordinating team meetings/events and other support as needed.
• Onboarding and offboarding of Midland-based HES personnel
• Coordinating office space and moves
• Coordinate HES vehicle fleet including notifying owners of maintenance and recall requirements, updating ownership of individual vehicles
• Manage visitor access requests

Job Requirements:

• Demonstrated ability to set priorities and meet deadlines
• Familiarity with Microsoft Visio, SharePoint and OneDrive
• High School Diploma or equivalent
• Proficiency using MS Office 365 applications; Outlook, Teams, Word, PowerPoint, Excel
• Advanced Microsoft Office 365 application proficiency
• Experience organizing business conferences and meetings
• Previous administrative experience
• Demonstrated capability to maintain calendars and logistics; prepare manager(s) for meetings and other events; handle activities and sensitive information with the highest level of confidentiality
• Proficient in verbal and written communications; able to communicate in a clear, concise and effective manner with internal and external customers

Job Details:

Company: Chevron Corporation

Vacancy Type:  Full Time

Job Location: Midland, TX, US

Application Deadline: N/A

Apply Here

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